I would like to suggest an enhanced visitor management and sign-in feature specifically designed for nursery and early-years settings.
The feature could begin from the initial enquiry and visit-booking stage, allowing the nursery to securely collect appropriate visitor information in advance, including identification details where required. This information could then be securely stored and used to create a smoother and more controlled visitor sign-in process when the person arrives at the nursery.
Proposed Functionality
The system could allow nurseries to:
Collect visitor details when a parent, carer, prospective family, contractor or other visitor enquires or books a visit.
Request appropriate ID documentation in advance, where the nursery's safeguarding procedures require it.
Securely store relevant visitor information and documentation, with appropriate access controls and retention/deletion policies.
Pre-register approved visitors before they arrive.
Send the visitor a unique QR code or secure digital check-in link.
Allow visitors to scan the QR code on arrival to sign in quickly.
Capture the date and time of arrival and departure.
Clearly identify who is currently on the premises.
Provide staff with an up-to-date visitor log that can be accessed quickly in an emergency or evacuation.
Flag visitors who have not completed the required checks or information before arrival.
Maintain an auditable record of visitor access.
Safeguarding Benefits
For a nursery setting, this could significantly strengthen safeguarding by providing greater visibility and control over who is entering the premises, why they are there, and whether the appropriate checks have been completed.
It would also reduce reliance on paper visitor books, which can be difficult to manage securely and may not provide staff with the information they need quickly during an emergency.
The combination of pre-registration, appropriate ID verification, secure information storage and QR-code sign-in could create a more robust end-to-end visitor journey — from the initial enquiry through to arrival and departure.
Example Visitor Journey
1. Enquiry / Booking A prospective parent or other visitor books a nursery visit.
2. Pre-visit information The system collects the required details and, where appropriate, requests identification documentation
Product Team
Team•
Sep 11
Good morning, thank you for providing such a detailed suggestion! We already have an existing suggestion for a vistor log, so I will merge your suggestion to the existing one so that we keep a record of all of your ideas!
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Comments2
Teodora Pyrzyna
Sep 11
•Merged request
•1 vote
Enhanced Visitor Sign-In & Safeguarding
I would like to suggest an enhanced visitor management and sign-in feature specifically designed for nursery and early-years settings.
The feature could begin from the initial enquiry and visit-booking stage, allowing the nursery to securely collect appropriate visitor information in advance, including identification details where required. This information could then be securely stored and used to create a smoother and more controlled visitor sign-in process when the person arrives at the nursery.
Proposed Functionality
The system could allow nurseries to:
Collect visitor details when a parent, carer, prospective family, contractor or other visitor enquires or books a visit.
Request appropriate ID documentation in advance, where the nursery's safeguarding procedures require it.
Securely store relevant visitor information and documentation, with appropriate access controls and retention/deletion policies.
Pre-register approved visitors before they arrive.
Send the visitor a unique QR code or secure digital check-in link.
Allow visitors to scan the QR code on arrival to sign in quickly.
Capture the date and time of arrival and departure.
Clearly identify who is currently on the premises.
Provide staff with an up-to-date visitor log that can be accessed quickly in an emergency or evacuation.
Flag visitors who have not completed the required checks or information before arrival.
Maintain an auditable record of visitor access.
Safeguarding Benefits
For a nursery setting, this could significantly strengthen safeguarding by providing greater visibility and control over who is entering the premises, why they are there, and whether the appropriate checks have been completed.
It would also reduce reliance on paper visitor books, which can be difficult to manage securely and may not provide staff with the information they need quickly during an emergency.
The combination of pre-registration, appropriate ID verification, secure information storage and QR-code sign-in could create a more robust end-to-end visitor journey — from the initial enquiry through to arrival and departure.
Example Visitor Journey
1. Enquiry / Booking
A prospective parent or other visitor books a nursery visit.
2. Pre-visit information
The system collects the required details and, where appropriate, requests identification documentation
Product Team
Sep 11
Good morning, thank you for providing such a detailed suggestion! We already have an existing suggestion for a vistor log, so I will merge your suggestion to the existing one so that we keep a record of all of your ideas!